Upload your inspiration image and our event planning app maps your styling elements into a runsheet and finds your recommended venues — in seconds.
Step 1: Upload your inspiration photo
Your event venues and runsheet are ready the moment you click your magic link. Free 30 day trial, no credit card required.
How it works
Pull up any image that nails the look you’re briefing toward — a shot from a previous gala, a mood board your client sent through, a venue photograph, or a screengrab you found somewhere online. Our event planner app reads the image for styling elements, decor types, and spatial layout, then asks you for a few details to lock the plan in. One photo gets it started.
Within seconds you’ll have three things in front of you: a venue shortlist tuned to your event size and aesthetic, an event runsheet with every styling and production element mapped from your image, and a scope of works timeline showing your bump-in and bump-out. The venue finder draws on real venues worldwide, weighted toward your target location — not a scraped directory, but spaces that genuinely fit your event type.
A magic link gets you in — no password, no card on file. Thirty days of full platform access lets you tighten the runsheet, line venues up against each other, source vendors, pull in guests, run seating plans and budgets, and flesh out the full production timeline. Useful? Keep going. Not? Walk away, nothing lost.
What you get
Built around corporate events, exhibitions, and private functions — each option matched to your head count, aesthetic, and location, with genuine capacity and styling suitability.
Carrying bump-in and bump-out estimates, so access times, crew scheduling, and venue coordination are settled before you sign anything.
Styling and production elements pulled from your photo — drapes, lighting, staging, furniture, AV requirements, signage — listed in production order.
The piece no other event planning app touches. Safety requirements and control measures, flagged against your styling scope.
All of this comes from one photo of your event inspiration.
Who it’s for
Running conferences, gala dinners, product launches, and end-of-year functions, who need a quick accurate path from concept image to production-ready plan.
Building stands, activations, and trade show fit-outs, who need bump-in and bump-out locked before crew are booked.
After a faster route from client inspiration to production-ready runsheet — no more starting every job from a blank page.
Who need to read a client’s reference image quickly and turn it into a practical setup plan.
Why it’s different
Roy built Protée OS after delivering over 15,000 events across Las Vegas, Melbourne, Sydney, Brisbane, Adelaide, Perth, Darwin, Hunter Valley, and Canberra — 23 years on the tools and behind the keyboard. The AI in your image is only the front end. Behind it sits a patent-pending logic engine: every styling element it surfaces, every timeline it produces, every compliance item it raises is grounded in real production experience. Not a template library, and not AI making it up.
The gap matters. A standard event planning app hands you a checklist and a clean interface — a checklist reminds you what not to forget; a production plan tells you what to do, in what order, and how long each step takes. Ours is the second kind.
The patent-pending logic engine was built by an event professional who understands production, not a software team guessing at it.
Compliance and safety are wired in from the start and aligned to standard requirements — because Roy spent two decades cleaning up after events that skipped those steps.
FAQ
It’s free to try for 30 days with full platform access. No credit card at sign-up, and nothing is charged if you stop there. You’ll know within the trial whether it earns a place in your workflow.
Anything that captures the direction you’re heading — a previous event shot, a venue photo, a mood board, a screengrab. Clearer images give a sharper styling read, but even a quick phone snap from across a room carries enough for the app to work with.
Styling elements and venue suggestions draw on 23 years of real production data from events actually delivered. Decor types, colour palettes, spatial layouts, and production requirements are identified with a high degree of accuracy, and everything is editable once you’re inside. Once the elements are extracted the human intelligence kicks in and the logic engine runs.
Yes. Venue recommendations are global — type Sydney, Melbourne, Brisbane, Perth, Darling Harbour, The Rocks, Auckland, Singapore or any city, and the shortlist returns real, bookable venues matched to your event size and aesthetic. You can swap venues freely, or once you’re in the command centre, type the exact name in or add them manually.
No — that’s the point of the tool. Upload a photo because the look works for you. Protée OS translates that into a professional runsheet carrying styling elements, timelines, and compliance items, with no production background required on your end.
Continue onto a paid plan if it’s earning its keep. If not, your exported plan stays yours. A reminder goes out before the trial closes — no auto-charges, no pressure.
No. The AI’s job is reading your image — picking out styling elements, colour palette, and decor. From there it’s human logic doing the work: 23 years of event production experience hard-coded into the platform as the runsheet structure, venue matching, production timeline, and compliance checklist.
The intelligence behind your plan isn’t artificial; it’s a producer’s know-how applied to your photo in seconds. Think production expert reading your image, not a chatbot guessing your event.
Yes. Inside the platform you can share your plan with anyone in the event — team members, suppliers, venue coordinators. Anyone who needs the runsheet and timeline gets access via a shareable link to the schedule you’ve built.
Protée OS runs the same photo-to-plan workflow for weddings — styling elements, venue shortlist, runsheet, and compliance checklist from a single inspiration image.
Upload your inspiration image above and you’ll have your plan in seconds.
