Build the team once.Use it on every event.
Staff, contractors and casuals in one place, assigned to phases, tied to the elements they're responsible for, with a portal each for their availability and licences.
THE PROBLEM
The roster gets rebuilt from scratch every time.
The same fifteen people work most of your events. Their numbers are in your phone, their licences are in an email from March, and their availability is whatever they said on the last call.
So every new event starts with the same three hours of admin, and the first thing anyone asks on site is what they're actually meant to be doing.
Crew Database
THE TEAM
Add them once.
Build your crew — internal staff, external contractors, casuals — and they’re available to every user on your account, for every event. Create a new event and the same team is there, ready to assign.
Roles are yours to define: rigger, crew, producer, AV, whatever your operation runs on.
Shift Allocation
ALLOCATION
Assign to the work, not just the day.
Put a crew member on an event phase, finalise their shift, and they appear on the schedule against the element they’re responsible for — with what they’re doing, when, and who to call.
That’s the same record your vendors and your scope of works are built from. One allocation, not three.
Crew Portal
THE CREW PORTAL
They manage their own details.
Every crew member gets a portal. They add their availability, upload their work permits and licences, and see their upcoming shifts.
You stop chasing documents by text message. They stop asking what time they’re on.
Payroll Reports
PAYROLL
Shifts to accounts, without the retyping.
Finalise the shifts and generate a payroll report to send straight to accounts. The hours come from what was actually assigned, so nobody’s reconstructing a week from memory.
“Crew work best a task at a time. Tell them their next task four minutes before they finish this one.”
23 years of running crew, and that's the whole philosophy. Protée OS was built to hold the sequence so the person leading the build doesn't have to hold it in their head.