Everything you promised,in writing, in one place.
Event planner software that holds the whole picture. Build the brief, source the vendors, run the day — with one live record every stakeholder is reading from, not five tools that don't talk to each other.
THE PROBLEM
The version in your head isn't the version on site.
You confirmed it on a call. You changed it in an email. The vendor has the first spec, the venue has the second, and your client remembers a third.
Nothing was done carelessly — the information simply lives in five places, and none of them update each other. By the time the gap shows up, it's the morning of the event and someone is fixing it on the run.
One live record. Everyone reading from it. No re-typing, no re-sending, no version that only exists in someone's inbox.
BUILD THE EVENT
From venue to brief without leaving the platform.
Venue Search
Find and contact venues in any city in the world, matched to your event type. Planning something interstate or overseas? Source the venue and start building your client’s brief around it in the same place.
Schedule
Tenancy in, guest arrival, event start, event finish, tenancy out. Set it once and every stakeholder has it. Change a time and they all have the change. One to many, no re-entry.
Moodboards and Element Library
Build a moodboard per zone. Drop in your client’s inspiration image and the palette and elements are extracted for you. Save the elements you use again and again and reuse them on the next event — with images, quantities, weights and detail attached.
Zone Architecture
A ballroom, a warehouse, a marquee in a paddock — structurally they’re the same set of zones in a different arrangement. Map the space once, allocate your elements to zones, and the scope of works, the vendor briefs and the runsheet all build off that structure.
Patent pending. Australian provisional application 2026906257.
SOURCE AND SPEND
Quotes you can actually compare.
Vendor Sourcing and Allocation
Any city, any category. Assign the elements you want quoted and send the brief with one button — floor plan, moodboards, dates, times and zone attached. Verified vendors carry ABN, BSB and insurance checks.
Quote Hub
The quote arrives beside the brief you sent, side by side, so the difference between what you asked for and what you’ve been quoted is visible immediately.
Treasury
Budget management without data entry. Extract any quote or venue contract in a click and track it against your total. Actuals, outstanding, and what’s due when — the numbers you need when your client asks where the money is.
Runsheets
Three runsheets, three jobs
A read-only runsheet for quick reference as you assign elements. A live runsheet for what happens during the event — speakers, drinks, reveals. And the Schedule: your full runsheet, auto-populated as you build, showing who’s doing what, when, and their contact details.
Guests
Guests, handled
Seating plans, invitations and RSVPs, dietary requirements, and digital tickets with a built-in QR scanner and manual backup. The Live Guest Portal pushes timing changes to guests automatically — so when the run shifts, they know.
Risk Assessment
Compliance without the paperwork spiral
Your elements populate your risk assessment. Add risks, set likelihood, choose controls, log residual risk, share it. Insurance documents stored once and sent to the venue with one button.
Built by someone who's been on the receiving end.
23 years in event production, on every side of the brief — writing it, receiving it, and standing on site when it turned out to be wrong. Protée OS exists because being right on paper doesn't help when nobody else is reading the same page.