One day. No second chance.No version confusion.
Wedding planner software for the day you can't rehearse. Enterprise-grade organisation for events where every detail is personal and nothing can be repeated — one live record instead of email, spreadsheets and your own head.
THE PROBLEM
There's no rehearsal for the thing you can't repeat.
A corporate event that runs ten minutes late is an inconvenience. A wedding that runs ten minutes late is a memory.
You're coordinating a florist, a caterer, a band, a venue, a photographer and a family — none of whom talk to each other, all of whom have a slightly different version of the day. You're the only one holding the whole picture, and you're holding it across email, spreadsheets, phone calls and your own head.
Protée OS holds it instead.
THE DESIGN
From inspiration image to vendor brief.
Moodboards
Build a moodboard for every zone of the day — ceremony, cocktail hour, reception, styling. Drop in the image your couple sent at midnight and the palette and elements are extracted for you, ready to assign. When the quote request goes out, the florist receives the moodboard for their zone with it.
Element Library
Save what you use often and reuse it on the next wedding — images, quantities, weights, and as much description as you want to carry. Build once, refine forever.
Floor Plan Visualiser
Upload the venue’s floor plan or a sketch and drag your zone pins onto it. Your stylist knows exactly where the arbour goes. Your caterer knows where the kitchen access is. Nobody redraws anything.
Zone Architecture
A chapel, a garden, a warehouse, a homestead — they look nothing alike and they resolve to the same zones. Map the space once, allocate your elements, and the scope of works, the vendor briefs and the runsheet build off that structure.
Patent pending. Australian provisional application 2026906257.
THE VENDORS AND THE MONEY
Client-facing clarity from the first quote.
Vendor Sourcing and Allocation
Search any city — a local venue or a destination wedding, same process. Assign elements, send the brief with one button, and the vendor receives the floor plan, the moodboard, the dates, the times and their zone. Verified vendors carry ABN, BSB and insurance checks, which matters when it’s someone else’s wedding budget.
Quote Hub
The quote lands beside the brief you sent. Two hundred white chairs with no arms versus two hundred with arms — you see it on the screen, not on the day.
Treasury
Track every quote and contract against the total budget. Actuals, outstanding, what’s due when. When your couple asks where the money’s gone, the answer is one screen, not an evening of reconciliation.
Runsheets
The run, shared
Your full runsheet builds itself as you assign vendors and crew to elements — what they’re doing, when, and who to call. The live runsheet covers the day itself: ceremony, speeches, first dance, cake, send-off.
Guests
Guests without the spreadsheet
Seating plans, invitations and RSVPs, dietary requirements tracked properly, and digital tickets with a QR scanner and manual backup for anything ticketed. The Live Guest Portal pushes timing changes automatically.
Risk Assessment
Safety that doesn’t spoil the day
Risk assessments generated from your elements, control measures logged, insurance documents on file and sent to the venue with one button. The venue’s requirements met without a week of chasing paperwork.
From someone who's done the wedding and the warehouse.
23 years across production, venue operations, AV, event hire and floristry school. Protée OS was built by someone who's stood at a load-in dock at 5am on a wedding morning waiting on an answer nobody had written down.