Protée OS (pro-tay)
Solutions > Event Management

One live recordfor your whole event.

Protée OS is an event management platform that turns any event space into a structured live record — vendor briefs, quotes, runsheets, budget, crew and compliance all build from the same source of truth.

See the features

The Problem

Your event lives in five places. None of them update each other.

The version in your head, the version in the vendor's inbox, the version the venue has, the version your client remembers, and the version on site. Five sources of truth, none connected.

A vendor brief passes through four hands before it reaches the person acting on it. Every hand is a chance for the truth to change shape. By the time the gap shows up, it's the morning of the event and someone is fixing it on the run.

80% of what reaches a vendor contains errors — measured across six weeks of real briefs.

What It Is

What an event management platform should do.

An event management platform is a single system that holds every part of an event — the space, the elements in it, the vendors quoting on them, the crew running them, the budget tracking them, and the compliance proving it was done safely — in one live record that every stakeholder reads from.

It is not a project management tool with event templates bolted on. It is not a CRM. It is built for the event itself, not the sales pipeline above it.

How It Works

Map the space. Everything else builds from that.

01

Map the space

Upload a floor plan or sketch on paper and drop zone pins onto it. Every event space — a ballroom, a warehouse, a marquee in a paddock — resolves to the same set of zones. Map it once and you control what happens where, who does it, and when.

See Scope of Works
02

Allocate your elements

Drag elements into zones. The scope of works, the vendor briefs, and the runsheet all generate from that allocation — nothing typed, nothing transcribed, nothing out of date.

See Vendor Allocation
03

Send the brief, compare the quote

One button sends the vendor everything — floor plan, moodboard, dates, times, their zone. The quote comes back beside the brief you sent, so the difference is visible two weeks out, not at 6am on the day.

See Budget Management
Zone Architecture — the structured taxonomy underneath. Australian provisional patent application 2026906257.

What's In It

Everything your event touches, on one record.

One platform, every part of the event. Each piece links to its own page —

Zone Architecture

The taxonomy that turns any space into a structured data model.

Learn more

Auto Scope of Works

Generated entirely from your build. Read-only, so it can’t disagree with the event.

Learn more

Vendor Allocation & Briefs

One button sends the brief complete. Nothing typed by you.

Learn more

Auto Runsheet

A view of your event, not a file written about it. Change a time and everyone has the change.

Learn more

Event Compliance & Risk

Your elements populate the assessment. Controls set, documented, shareable.

Learn more

Budget Management

Extract any quote or venue contract in a click. Track against total.

Learn more

Crew Management

Build the team once. Assign to phases and elements. Portal each for availability and licences.

Learn more

Guest List & RSVP

Seating down to the seat, dietary requirements that reach the kitchen, a guest portal that updates everyone at once.

Learn more

Built For

Three jobs. One platform.

Event Planners

The version in your head isn’t the version on site. One live record replaces all of them.

Built for you if

you’re the only person holding the full picture, and you’re holding it across five tools.

Event Planners

Event Production Agencies

Multiple builds, multiple sites, multiple vendors, and a crew whose safety depends on everyone knowing where they’re meant to be.

Built for you if

you’re running several events at once and the bottleneck is coordination, not creativity.

Event Production

Wedding Planners

One day, no rehearsal, a dozen vendors who never speak to each other. Moodboards per zone, briefs that arrive complete, a run that holds.

Built for you if

you’re holding the whole day across email, spreadsheets, phone calls and your own head.

Wedding Planners

Why It's Different

Built by someone who worked the events.

Most event management platforms are built by software companies who've never run an event. Protée OS was built by Roy — 23 years on the tools: rigging, production crew, venue operations, AV, event security, General Manager of an event hire company.

That's why the logic underneath is right. Zone Architecture isn't a data structure designed on a whiteboard; it's how an experienced producer already reads a room. The experience is in the pipeline, not in the person operating it.

Your intern has 23 years of experience — because the system holds what they'd otherwise have to know.

Pricing

Priced per event, not per headache.

30 days free, no credit card, no demo required first. Priced per event volume, not per user — so a solo planner running one wedding and an agency running fifty events a year both pay for what they use.

See pricing

FAQ

Questions about event management platforms, answered.

Straight answers to the questions people actually ask.

What is an event management platform?

An event management platform is a single system that holds every part of an event — the space, the elements in it, the vendors quoting on them, the crew running them, the budget tracking them, and the compliance proving it was done safely — in one live record that every stakeholder reads from. It is not a project management tool with event templates bolted on; it is built for the event itself, not the sales pipeline above it.

How is an event management platform different from event management software?

A platform is the whole system that holds the event; software is the tool you use to work on it. Protée OS is both — a platform that holds the live record, and the software you use to build it. The terms are often used interchangeably, but a platform implies a single source of truth that every stakeholder reads from, not a standalone tool.

Do I need an event management platform or a CRM?

A CRM manages your sales pipeline and client relationships; an event management platform manages the event itself — the space, the vendors, the runsheet, the compliance. Most event businesses need both, and they are not the same thing. If your CRM is full of workarounds trying to hold the event, you need a platform.

Can an event management platform handle multiple events at once?

Yes. The Team Dashboard in Protée OS shows every event on the account, where it is, and who owns it. Everyone can see; only the owner edits. An agency running fifty events a year uses the same logic as a solo planner running one.

Does Protée OS work for events outside Australia?

Yes. Venue search works in any city in the world, and vendor sourcing is not restricted to a directory. Compliance is built on NSW law first and scaling to other Australian states and international jurisdictions.

How much does an event management platform cost?

Protée OS is priced per event, not per user. A 30-day free trial requires no credit card — long enough to run a real event start to finish. Paid plans start at $79 per month for solo planners and scale by event volume, not seat count.

Will my vendors actually use it, or will they ignore it like every other portal?

Vendors do not need a subscription and do not need to log in to a portal to respond. They receive the brief complete — floor plan, moodboard, dates, times, their zone — and send the quote back. The platform removes the work they would otherwise do, rather than asking them to do more.

Is an event management platform only for large events?

No. Solo planners use it for a single wedding; agencies use it for fifty events a year. The logic is the same — map the space, allocate elements, let the briefs and runsheets generate — and the scale is different.

Tell us what your event actually does.

The first call is a logic session, not a sales call. Tell us what your event does and where it breaks down.

See the features